Administrative Assistant - NADG

POSITION: Administrative Assistant

LOCATION: Lake Mary, Florida

This is a 5 day per week onsite position.

RESPONSIBILITIES:

• Primary phone coverage (first to answer all calls) and handling Tenant requests for multiple properties, as applicable.
• Filing and maintaining/ordering office supplies.
• Preparing and mailing all USPS/UPS/Fed Ex packages.
• Sorting and distributing incoming mail.
• Depositing monthly rent checks via desktop deposit and bank run.
• Maintaining monthly rent tracker of rent payments collected.
• Maintaining and updating tenant information.
• Collecting and maintaining spreadsheets for tracking sales reports and insurance certificates for Tenants and Tenant’s Vendor Insurance.
• Coordinating and track tenant requests regarding repairs (i.e. roof tracker), prepare and distribute work order to appropriate vendors.
• Drafting Letters/Memos/Requests as needed.
• Working cooperatively and effectively with leasing, lease administration, construction, accounting, marketing and other team members.
• Managing preventative maintenance schedules and service schedules.
• Assisting with preparing and tracking Vendor Service Agreements.
• Other responsibilities as assigned as needed.

QUALIFICATIONS:

• Post Secondary Education in a related field is an asset.
• 1-2 years administrative experience.
• Customer focused approach.
• Excellent communication skills (verbal & written).
• Able to multi-task in a fast paced, time sensitive work environment.
• Self starter and self-motivated team player with good conflict resolution skills.
• Strong computer skills including intermediate to advanced skills in MS Word, Excel, Microsoft Office and Outlook.
• Knowledge of JD Edwards an asset, but NOT a requirement.

Apply