Property Manager - Dr. Phillips

Job Summary - Reporting to the Sr. Construction Manager the Property Manager is responsible for the comprehensive oversight and management of a portfolio of office, retail, and industrial properties. This role serves as the primary point of contact for tenants and all property related matters. The Property Manager performs all routine inspections and supervises maintenance activities, vendor contracts, and common area services. This position will work with the leasing administrators, internal leasing broker, maintenance, and construction team to ensure properties are well maintained, the terms of the lease are followed, tenants matters are satisfied, and rent is collected.

Essential Functions (Tasks, Duties and Responsibilities)

• Administer leases and ensure all tenant-related matters, including buildout projects, adhere to lease terms and quality standards.
• Serve as the primary point of contact for tenant inquiries and issues, facilitating prompt resolutions.
• Oversee common area maintenance to ensure property aesthetics and functionality are maintained at high standards.
• Supervise the Maintenance Lead and Technicians to promptly address property repairs and improvements.
• Create work orders, track costs, and verify completion of all orders for the property.
• Manage billing and rent collection processes, ensuring accuracy and timeliness in financial transactions.
• Prepare financial reports detailing property performance, occupancy, and revenue.
• Develop a comprehensive inspection process for properties; complete weekly, monthly, quarterly, annual inspections as required.
• Conduct routine inspections of properties to ensure adherence to safety, regulatory, and lease requirements.
• Prepare Request for Proposals (RFPs) for contracts related to property management services, create purchase orders, and provide recommendations to management for approval. 
• Oversee vendor relationships and prepare scope of work criteria to secure cost-effective, high-quality services.
• Evaluate contract performance and negotiate terms to align with budgetary and operational goals.
• Prepare annual capital improvement budgets and recommendations.
• Provide and foster positive relationships with tenants, external service providers, maintenance technicians, and coworkers.
• Participate in leasing, property management, and maintenance team meetings and ensure effective communication and cooperation.

Knowledge, Skills, and Abilities (Required competencies for successful job performance)

• Ability to analyze, prioritize, and delegate 
• Ability to effectively manage a team, including both employees and vendors. 
• Analyze and negotiate commercial lease and/or contract language  Read, write, and communicate effectively 
• Advanced knowledge of Microsoft Office Suite 

Minimum Qualifications (Required experience, education, special skills, licenses and/or certifications) 

• Minimum 10 + years of commercial property management experience
• Strong working knowledge of commercial buildings and equipment
• Strong client/customer service skills
• Valid Florida Driver’s License and excellent driving record. Must meet and maintain requirment to be insured by Employer’s commercial insurance carrier throughout duration of employment

Preferred Qualifications but Not Required

• CPM, RPA, or CSM designations 
• Degree in business administration, finance, real estate or similar 

Schedule (Days/Hours/Shift)

•  Monday – Friday, 7:30 to 4:30
•  Flexibility may be required to work additional hours as needed

This Position Reports Directly To (Job Title)

Senior Construction Manager

Travel Requirements

Local travel in Metropolitan Orlando area as required to perform daily job responsibilities

Use of Personal Vehicle for Company Business

Use of company vehicle available during business hours

Physical Requirements

Ability to lift a minimum of 50 lbs. 

Send Resumes to resumes@drphillips.org