Property Administrator - Grover Corlew

Job Summary:

We are looking for an eager applicant to handle front office administrative duties inclusive but not limited, assisting site team, tracking certificates of insurance, service orders, vendor coordination, etc.  in a fast-paced environment.

Job Requirements:

(Knowledge, Skills, Experience, Education, and Physical Requirements):

• Detailed oriented with strong organizational skills.
• Previous experience (not required, but preferred).
• Strong in both written and verbal communication.
• Previous experience in Yardi and SharePoint a plus
• Proficiency in Microsoft Office (word, excel and outlook).
• Proficient analytical skills.
• Self-starter and problem solver a must.

Job Responsibilities:

• Regularly check email, report any tenant issues through the work order system.
• Process all mail (incoming and outgoing), date stamp, distribute.   
• Answer phones, greet tenants and vendors.
• Monitor work order system, place work orders, and monitor Building Engineer progress.
• Report security notations and maintain e-filing.
• Schedule conference rooms.
• File tenant documentation.
• Report lost & found items to tenants. Send blast emails to tenants – i.e. special events.
• Order office supplies, copier toner, and postage.
• Maintain Building Engineer on-call schedule. 

Accounts Payable Duties:

• Match all back-up to invoices (emails, shipping tickets, etc.)
• Enter all invoices into Yardi weekly.
• Copy checks, distribute (mail), and file all invoices.
• Maintain A/P files.
• Vendor maintenance:  confirm COI’s, maintain spreadsheet and add new vendors to Yardi.

Full-time position (8am – 5pm)

Health Insurance and Dental Benefits

Vacation, Sick and Holiday Pay

Send Resume to: Marlene Diaz, RPA, Vice President, Property Management, 

marlene.diaz@grovercorlew.com